Our PREF Practice Group (Projects, Real Estate & Finance) is looking for an experienced PA to join their Banking team on a 12 month fixed term contract. The finance lawyers in this team provide a specialist service for banks, lenders, businesses and sponsors and advise across a range of finance options, from debt financing to equity fundraisings and crowdfunding.

This is a part-time position, working approximately 21 hours per week, based out of our Bristol office although we are happy to consider some home working for this position too.

About us

Osborne Clarke is an international legal practice with over 270 Partners and more than 900 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it's fundamental to our success.

What you'll do

The main purpose of this role is to provide highly professional, effective and proactive PA support to a busy team of fee earners. More specifically you will:

• Proactively monitor and assist with email and diary management
• Amend and format large and complex documents
• Become actively involved in managing and taking responsibility for the billing process and working closely with both fee earner and finance teams; track specific client billing arrangements/processes/client reporting and complete on-line finance forms
• Support and assist with Business Development initiatives/marketing events for the team
• Proactively take responsibility for all travel arrangements, conference bookings, meeting room bookings, complete expense reclaim forms, update Interaction in respect of BD activity for the team you support
• Assist with the file opening/client due diligence process where necessary; set up new matters, draft engagement letters
• Deal with file management (filing, closing, scheduling and offsite storage)
• Work as a team with the other Banking PAs to include assisting with tasks submitted via BigHand
• Be an initial point of contact for enquiries from clients, colleagues and third parties and deal with the same in a prompt and professional manner
• Develop strong working relationships with colleagues and key clients, ensuring professional and proactive communications at all times
• Provide PA support within the team (covering for other PA absences as and when required)
• Actively contribute and be involved in activities of the wider Banking team
• Manage (document upload/download) of extranet sites
• Troubleshoot any IT issues, escalate to our IT team if necessary

We are looking for

We are looking for an experienced PA who is able to use their own initiative, can demonstrate first class organisational skills and be an integral team player.

More specifically you will be able to demonstrate:

• A proactive and positive attitude, take ownership of tasks and manage your own workload
• Have excellent written and verbal communication skills
• Be able to work under pressure
• Have strong IT skills (Microsoft Office 365, MS Teams, Excel, PPT, document management systems)
• Be exceptionally well organised, work flexibly, with the ability to manage change
• Always work with confidentiality, discretion and diplomacy